If you`re planning a big event, like a wedding or a corporate gathering, hiring an event planner can be a great way to take the stress off your shoulders. But before you sign a contract with an event planner, it`s important to make sure that all the important details are included.
Here are some key things to look for in a contract for an event planner:
1. Scope of Services: This section should outline exactly what services the event planner will be providing. This might include things like venue selection, vendor management, timeline creation, and day-of coordination.
2. Payment Terms: Make sure you understand how much you`ll be paying, and when payments are due. Some event planners may require a deposit upfront, and others may have a payment schedule that`s spread out over time.
3. Cancellation Policy: Life happens, and sometimes events need to be cancelled or postponed. Make sure you understand what the event planner`s policy is for cancellations, and what percentage of your deposit or payments will be refunded if you need to cancel.
4. Liability and Insurance: An event planner should have liability insurance to protect both you and themselves in case of accidents or unforeseen events. Make sure that this is addressed in the contract.
5. Expectations and Deliverables: This section should outline the expectations for both parties, including deadlines, availability, and communication. It should also specify what deliverables you can expect from the event planner, and when you can expect them.
6. Termination Clause: If things aren`t working out with your event planner, you should have the option to terminate the contract. Look for a termination clause that outlines what circumstances would allow for termination, and how the termination process would work.
7. Intellectual Property: If the event planner is providing creative services like design or branding, make sure that the contract addresses who owns the intellectual property rights to those creations.
By making sure that these key items are included in your contract with an event planner, you can ensure that you`re both on the same page and that your event will be a success.